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Google Docs

Definition: Application ontology for Google Docs document processing platform, modeling collaborative text documents, formatting, and real-time editing features.

Parent: Artifact

See also: Google Sheets, Google Drive, Word

note

This application ontology is not fully vetted and is subject to changes as we refine the modeling approach for third-party integrations.

Modeling Notes​

  • Google Docs provides real-time collaborative document editing with cloud synchronization
  • Documents are structured with hierarchical elements (headings, paragraphs, lists)
  • Supports rich formatting, comments, suggestions, and version history
  • Integration with Google Drive enables seamless file management and sharing
  • Web-based with offline editing capabilities and mobile app support

Core Classes​

Document Structure​

  • Google Document - Cloud-based text document with collaborative features
  • Document Element - Basic building blocks (paragraphs, headings, lists, tables)
  • Paragraph - Text block with consistent formatting and styling
  • Heading - Structured document headings with hierarchy levels
  • List - Ordered or unordered list items with nesting support
  • Table - Structured data in rows and columns with formatting

Content Elements​

  • Text Run - Continuous text with uniform character formatting
  • Image - Embedded pictures with positioning and wrapping options
  • Link - Hyperlinks to external resources or document sections
  • Bookmark - Named locations within the document for navigation
  • Page Break - Explicit page boundaries for document layout
  • Drawing - Embedded Google Drawings with shapes and annotations

Collaboration Features​

  • Comment - Collaborative annotations linked to document content
  • Suggestion - Proposed changes in suggestion mode editing
  • Version History - Timeline of document changes with restore capability
  • Sharing Permission - Access levels for document collaboration
  • Real-time Cursor - Live editing indicators showing collaborator activity

Schema Structure​

Implementation Examples​

Document Structure​

@prefix gdocs: <http://ontology.naas.ai/applications/google-docs/> .
@prefix abi: <http://ontology.naas.ai/abi/> .
@prefix cco: <http://purl.obolibrary.org/obo/> .

# Google document
gdocs:ProjectProposal a gdocs:GoogleDocument ;
    rdfs:label "AI Project Proposal"@en ;
    gdocs:documentId "doc_12345" ;
    gdocs:title "AI Project Proposal - Q2 2024" ;
    gdocs:createdDate "2024-01-10T09:00:00Z"^^xsd:dateTime ;
    gdocs:lastModified "2024-01-15T16:30:00Z"^^xsd:dateTime ;
    gdocs:wordCount 2847 ;
    gdocs:pageCount 8 ;
    gdocs:hasOwner gdocs:ProjectManager ;
    gdocs:hasEditor gdocs:TechnicalLead,
                    gdocs:BusinessAnalyst ;
    gdocs:containsElement gdocs:TitleHeading,
                          gdocs:ExecutiveSummary,
                          gdocs:TechnicalSection .

# Document elements
gdocs:TitleHeading a gdocs:Heading ;
    rdfs:label "Document Title"@en ;
    gdocs:headingLevel 1 ;
    gdocs:textContent "AI Project Proposal - Q2 2024" ;
    gdocs:fontSize 20 ;
    gdocs:isBold true ;
    gdocs:alignment "center" .

gdocs:ExecutiveSummary a gdocs:Paragraph ;
    rdfs:label "Executive Summary Paragraph"@en ;
    gdocs:containsTextRun gdocs:SummaryText ;
    gdocs:paragraphStyle gdocs:BodyTextStyle ;
    gdocs:spacingAfter 12 ;
    gdocs:lineSpacing 1.15 .

Content and Formatting​

# Text with formatting
gdocs:SummaryText a gdocs:TextRun ;
    rdfs:label "Executive summary text"@en ;
    gdocs:textContent "This proposal outlines the development of an AI-powered system..." ;
    gdocs:fontFamily "Arial" ;
    gdocs:fontSize 11 ;
    gdocs:textColor "#000000" ;
    gdocs:isBold false ;
    gdocs:isItalic false ;
    gdocs:isUnderlined false .

# Table structure
gdocs:BudgetTable a gdocs:Table ;
    rdfs:label "Project Budget Table"@en ;
    gdocs:rowCount 6 ;
    gdocs:columnCount 4 ;
    gdocs:hasTableStyle gdocs:BudgetTableStyle ;
    gdocs:containsRow gdocs:HeaderRow,
                      gdocs:DevelopmentRow,
                      gdocs:TestingRow,
                      gdocs:TotalRow .

# Embedded image
gdocs:ArchitectureDiagram a gdocs:Image ;
    rdfs:label "System Architecture Diagram"@en ;
    gdocs:imageId "img_67890" ;
    gdocs:imageUrl "https://drive.google.com/file/d/abc123/view" ;
    gdocs:width 400 ;
    gdocs:height 300 ;
    gdocs:alignment "center" ;
    gdocs:textWrapping "inline" .

Collaboration Features​

# Document comment
gdocs:ReviewComment a gdocs:Comment ;
    rdfs:label "Technical review comment"@en ;
    gdocs:commentId "comment_11111" ;
    gdocs:commentText "The technical approach looks solid, but we should consider scalability requirements." ;
    gdocs:commentAuthor gdocs:TechnicalLead ;
    gdocs:commentDate "2024-01-14T14:20:00Z"^^xsd:dateTime ;
    gdocs:isResolved false ;
    gdocs:attachedToText "technical approach" ;
    gdocs:hasReply gdocs:AuthorReply .

# Suggested edit
gdocs:BudgetSuggestion a gdocs:Suggestion ;
    rdfs:label "Budget adjustment suggestion"@en ;
    gdocs:suggestionId "suggestion_22222" ;
    gdocs:suggestionType "replace" ;
    gdocs:originalText "$50,000" ;
    gdocs:suggestedText "$55,000" ;
    gdocs:suggestionAuthor gdocs:BusinessAnalyst ;
    gdocs:suggestionDate "2024-01-15T11:45:00Z"^^xsd:dateTime ;
    gdocs:suggestionStatus "pending" .

# Version history
gdocs:DocumentVersion a gdocs:VersionHistory ;
    rdfs:label "Version from January 14"@en ;
    gdocs:versionId "version_33333" ;
    gdocs:versionDate "2024-01-14T16:00:00Z"^^xsd:dateTime ;
    gdocs:versionAuthor gdocs:ProjectManager ;
    gdocs:changeDescription "Added technical requirements section" ;
    gdocs:isNamedVersion true ;
    gdocs:versionName "Technical Requirements Added" .

AI Integration Patterns​

Writing Assistance​

  • Smart Compose - AI-powered writing suggestions and completions
  • Grammar Check - Real-time grammar and style recommendations
  • Tone Suggestions - Adjust writing tone for different audiences
  • Citation Assistance - Automatic citation formatting and management

Content Intelligence​

  • Document Insights - Reading time, complexity analysis, and readability scores
  • Topic Extraction - Automatic identification of key themes and concepts
  • Summary Generation - AI-generated document summaries and abstracts
  • Translation - Real-time document translation and multilingual support

Collaboration Enhancement​

  • Smart Suggestions - AI-powered editing and improvement recommendations
  • Meeting Notes - Automatic transcription and formatting of meeting discussions
  • Action Item Detection - Identify and extract actionable items from documents
  • Duplicate Content Detection - Identify repeated or similar content sections

Document Workflows​

Collaborative Writing Workflow​

gdocs:CollaborativeWritingWorkflow a abi:Workflow ;
    rdfs:label "Multi-author Document Creation"@en ;
    abi:hasStep gdocs:DocumentCreation,
                gdocs:ContentDrafting,
                gdocs:PeerReview,
                gdocs:FinalEditing ;
    abi:involvesCollaborator gdocs:Author,
                            gdocs:Reviewer,
                            gdocs:Editor ;
    abi:enablesFeature gdocs:RealTimeEditing,
                       gdocs:CommentSystem,
                       gdocs:SuggestionMode .

Document Approval Process​

gdocs:DocumentApprovalWorkflow a abi:Workflow ;
    rdfs:label "Document Review and Approval"@en ;
    abi:triggeredBy gdocs:SubmissionEvent ;
    abi:requiresApproval gdocs:ManagerApproval,
                         gdocs:LegalApproval ;
    abi:tracksChanges gdocs:ApprovalHistory ;
    abi:notifiesStakeholders gdocs:ApprovalNotification .

Integration Points​

Google Workspace Integration​

  • Drive Integration - Seamless file storage and organization
  • Gmail Integration - Document sharing via email attachments
  • Calendar Integration - Meeting agenda documents and note-taking
  • Sheets Integration - Embedded spreadsheets and data visualization

Third-Party Integrations​

gdocs:ZoteroIntegration a abi:Integration ;
    rdfs:label "Zotero Citation Management"@en ;
    abi:enablesFeature gdocs:CitationInsertion,
                       gdocs:BibliographyGeneration ;
    abi:synchronizesData gdocs:Citations,
                         abi:ZoteroLibrary ;
    abi:supportsFormats "APA", "MLA", "Chicago" .

Document Templates and Automation​

Template System​

gdocs:DocumentTemplate a gdocs:Template ;
    rdfs:label "Project Proposal Template"@en ;
    gdocs:templateId "template_44444" ;
    gdocs:templateCategory "Business" ;
    gdocs:containsSection gdocs:ExecutiveSummarySection,
                          gdocs:TechnicalSection,
                          gdocs:BudgetSection ;
    gdocs:hasPlaceholder gdocs:ProjectNamePlaceholder,
                         gdocs:DatePlaceholder .

Automation Features​

  • Smart Chips - Interactive elements for dates, people, and files
  • Table of Contents - Automatic generation based on heading structure
  • Page Numbers - Automatic page numbering and formatting
  • Cross-References - Dynamic references to headings, figures, and tables

Analytics and Insights​

Document Analytics​

gdocs:DocumentAnalytics a abi:Analytics ;
    rdfs:label "Document Usage Analytics"@en ;
    abi:measuresMetric gdocs:ViewCount,
                       gdocs:EditTime,
                       gdocs:CollaboratorActivity ;
    abi:providesInsights gdocs:UsagePatterns ;
    abi:suggestsOptimizations gdocs:CollaborationImprovements .

Collaboration Metrics​

  • Edit Frequency - Document modification patterns and activity levels
  • Comment Engagement - Collaborative feedback and discussion metrics
  • Suggestion Acceptance - Rate of suggested changes being accepted
  • Version Activity - Document revision and update frequency

See Also​