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Google Workspace

Definition: Application ontology for Google Workspace suite integration, including Gmail, Calendar, Drive, Docs, Sheets, Slides, and related productivity applications.

Parent: Artifact

See also: Microsoft Office, Gmail, Google Calendar

note

This application ontology is not fully vetted and is subject to changes as we refine the modeling approach for third-party integrations.

Modeling Notes​

  • Google Workspace applications are cloud-native with real-time collaboration
  • All applications integrate with Google accounts and shared storage (Drive)
  • Strong integration between applications (Calendar events, Gmail attachments, etc.)
  • Web-based with mobile app extensions
  • Supports enterprise features like admin controls and security policies

Core Applications​

Communication & Collaboration​

Productivity Applications​

Storage & Organization​

Integration Architecture​

Implementation Examples​

Workspace Integration​

@prefix gws: <http://ontology.naas.ai/applications/google-workspace/> .
@prefix abi: <http://ontology.naas.ai/abi/> .
@prefix cco: <http://purl.obolibrary.org/obo/> .

# Google Workspace instance
gws:CompanyWorkspace a gws:GoogleWorkspace ;
    rdfs:label "Naas Company Workspace"@en ;
    gws:hasOrganization abi:NaasOrganization ;
    gws:includesApplication gws:Gmail,
                           gws:Calendar,
                           gws:Drive,
                           gws:Docs ;
    gws:hasAdminConsole gws:AdminConsole ;
    gws:userCount 150 .

# Shared drive integration
gws:ProjectDrive a gws:SharedDrive ;
    rdfs:label "AI Project Shared Drive"@en ;
    gws:containsFile gws:ProjectDoc,
                     gws:BudgetSheet,
                     gws:PresentationSlides ;
    gws:hasPermission gws:TeamAccess .

Cross-Application Workflows​

# Email to calendar workflow
gws:MeetingScheduleWorkflow a abi:Workflow ;
    rdfs:label "Email to Calendar Meeting Workflow"@en ;
    abi:triggeredBy gws:EmailMeetingRequest ;
    abi:createsEvent gws:CalendarMeeting ;
    abi:sendsInvitation gws:MeetingInvite ;
    abi:createsMeetLink gws:GoogleMeetLink .

# Document collaboration workflow
gws:DocumentCollaboration a abi:Workflow ;
    rdfs:label "Document Collaboration Workflow"@en ;
    abi:sharesDocument gws:ProjectDoc ;
    abi:notifiesCollaborators gws:EmailNotification ;
    abi:tracksChanges gws:RevisionHistory ;
    abi:enablesComments gws:DocumentComments .

AI Integration Patterns​

Smart Compose & Suggestions​

  • Gmail Smart Compose - AI-powered email writing assistance
  • Calendar Smart Scheduling - Intelligent meeting time suggestions
  • Docs Smart Editing - Grammar and style recommendations
  • Sheets Smart Fill - Automatic data pattern completion

Data Analysis & Insights​

  • Gmail Insights - Email pattern analysis and productivity metrics
  • Calendar Analytics - Meeting efficiency and time management
  • Drive Usage Analytics - Storage and collaboration patterns
  • Cross-App Intelligence - Unified productivity insights

Automation & Integration​

  • Google Apps Script - Custom automation and integrations
  • Workspace Add-ons - Third-party AI tool integration
  • API Integration - External system connectivity
  • Workflow Automation - Process streamlining and efficiency

Security & Administration​

Enterprise Controls​

gws:AdminConsole a gws:AdministrationTool ;
    rdfs:label "Google Workspace Admin Console"@en ;
    gws:managesUsers gws:UserAccounts ;
    gws:controlsAccess gws:SecurityPolicies ;
    gws:monitorsUsage gws:AuditLogs ;
    gws:configuresApps gws:ApplicationSettings .

gws:SecurityPolicy a gws:Policy ;
    rdfs:label "Data Security Policy"@en ;
    gws:requires2FA true ;
    gws:enforcesDLP gws:DataLossPrevention ;
    gws:controlsSharing gws:SharingRestrictions ;
    gws:auditAccess gws:AccessLogs .

Compliance & Governance​

  • Data Residency - Geographic data storage controls
  • Retention Policies - Automated data lifecycle management
  • eDiscovery - Legal hold and search capabilities
  • Audit Logging - Comprehensive activity monitoring

API Integration​

Google Workspace APIs​

gws:WorkspaceAPI a abi:APIEndpoint ;
    rdfs:label "Google Workspace APIs"@en ;
    gws:providesAccess gws:GmailAPI,
                       gws:CalendarAPI,
                       gws:DriveAPI,
                       gws:DocsAPI ;
    gws:requiresAuthentication gws:OAuth2Token ;
    gws:supportsWebhooks gws:PushNotifications .

# Individual API endpoints
gws:GmailAPI a abi:APIEndpoint ;
    rdfs:label "Gmail API"@en ;
    gws:enablesOperations "send", "read", "search", "modify" ;
    gws:supportsScopes "gmail.readonly", "gmail.send" .

Integration Examples​

CRM Integration​

gws:CRMIntegration a abi:Integration ;
    rdfs:label "Salesforce-Gmail Integration"@en ;
    abi:connectsSystem gws:Gmail,
                       abi:SalesforceSystem ;
    abi:synchronizesData gws:EmailThreads,
                         abi:CustomerRecords ;
    abi:enablesFeature gws:EmailTracking,
                       gws:ContactSync .

Project Management Integration​

gws:ProjectIntegration a abi:Integration ;
    rdfs:label "Asana-Workspace Integration"@en ;
    abi:connectsSystem gws:GoogleWorkspace,
                       abi:AsanaSystem ;
    abi:createsTasksFrom gws:EmailRequests ;
    abi:schedulesDeadlines gws:CalendarEvents ;
    abi:attachesFiles gws:DriveDocuments .

See Also​