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Word

Definition: Application ontology for Microsoft Word document processing, modeling text documents, formatting, styles, and document-specific elements.

Parent: Artifact

See also: PowerPoint, Excel

note

This application ontology is not fully vetted and is subject to changes as we refine the modeling approach for third-party integrations.

Modeling Notes​

  • Word documents have linear, flow-based text structure with hierarchical sections
  • Document elements include paragraphs, headings, tables, images, and embedded objects
  • Supports complex formatting, styles, templates, and collaborative editing
  • Document structure is based on content flow rather than fixed layouts
  • Version control and track changes enable collaborative document workflows

Core Classes​

Document Structure​

  • Word Document - Complete document file (.docx, .doc)
  • Section - Document sections with distinct formatting
  • Paragraph - Basic text unit with consistent formatting
  • Heading - Structured document headings (H1-H6)
  • Page - Physical page boundaries and layout
  • Header/Footer - Repeating content at page margins

Content Elements​

  • Text Run - Continuous text with uniform formatting
  • Table - Structured data in rows and columns
  • Image - Embedded pictures and graphics
  • Shape - Drawing objects and text boxes
  • Hyperlink - Links to external resources
  • Footnote/Endnote - Reference annotations
  • Comment - Collaborative annotations
  • Bookmark - Named document locations

Formatting Elements​

  • Style - Named formatting definitions
  • Character Formatting - Font, size, color, effects
  • Paragraph Formatting - Alignment, spacing, indentation
  • Page Formatting - Margins, orientation, size
  • List Formatting - Numbered and bulleted lists
  • Table Formatting - Borders, shading, cell properties

Schema Structure​

Implementation Examples​

Document Structure​

@prefix word: <http://ontology.naas.ai/applications/word/> .
@prefix abi: <http://ontology.naas.ai/abi/> .
@prefix cco: <http://purl.obolibrary.org/obo/> .

# Complete document
word:ContractDocument a word:WordDocument ;
    rdfs:label "Service Agreement Contract"@en ;
    word:hasPageCount 12 ;
    word:hasWordCount 3456 ;
    word:hasSection word:IntroSection,
                    word:TermsSection,
                    word:SignatureSection ;
    word:appliesTemplate word:LegalTemplate ;
    word:createdBy abi:LegalAgent ;
    word:lastModified "2024-01-15T16:45:00Z"^^xsd:dateTime .

# Document sections
word:TermsSection a word:Section ;
    rdfs:label "Terms and Conditions"@en ;
    word:sectionNumber 2 ;
    word:containsParagraph word:PaymentTerms,
                          word:DeliveryTerms,
                          word:LiabilityClause .

Content Elements​

# Paragraph with formatting
word:PaymentTerms a word:Paragraph ;
    rdfs:label "Payment Terms Paragraph"@en ;
    word:containsTextRun word:PaymentText ;
    word:appliesStyle word:BodyTextStyle ;
    word:hasIndentation "0.5in" ;
    word:hasSpacingAfter "6pt" .

# Text with character formatting
word:PaymentText a word:TextRun ;
    rdfs:label "Payment terms text"@en ;
    word:textContent "Payment shall be due within thirty (30) days of invoice date." ;
    word:fontFamily "Times New Roman" ;
    word:fontSize 12 ;
    word:isBold false ;
    word:isItalic false .

# Table structure
word:PricingTable a word:Table ;
    rdfs:label "Service Pricing Table"@en ;
    word:hasRowCount 5 ;
    word:hasColumnCount 3 ;
    word:hasHeader word:TableHeader ;
    word:containsRow word:ServiceRow1,
                     word:ServiceRow2 .

Collaborative Elements​

# Comments and track changes
word:ReviewComment a word:Comment ;
    rdfs:label "Legal review comment"@en ;
    word:commentText "Consider adding force majeure clause" ;
    word:commentAuthor abi:LegalReviewer ;
    word:commentDate "2024-01-14T10:30:00Z"^^xsd:dateTime ;
    word:attachedToParagraph word:LiabilityClause .

# Tracked changes
word:TextRevision a word:TrackedChange ;
    rdfs:label "Liability clause revision"@en ;
    word:changeType "Insertion" ;
    word:changedText "except in cases of gross negligence" ;
    word:changeAuthor abi:LegalEditor ;
    word:changeDate "2024-01-14T14:20:00Z"^^xsd:dateTime .

AI Integration Patterns​

Content Generation​

  • Document Drafting - AI generates initial document content
  • Template Population - Automatic filling of document templates
  • Contract Generation - Legal document creation from parameters
  • Report Writing - Structured report generation from data

Content Analysis​

  • Document Summarization - Extract key points and summaries
  • Readability Analysis - Assess document complexity and clarity
  • Compliance Checking - Verify adherence to standards and regulations
  • Plagiarism Detection - Content originality verification

Editing Assistance​

  • Grammar Checking - Advanced grammar and style suggestions
  • Tone Analysis - Assess document tone and adjust for audience
  • Translation - Multi-language document processing
  • Formatting Optimization - Consistent style application

Document Workflows​

Review and Approval​

word:DocumentReviewWorkflow a abi:Workflow ;
    rdfs:label "Document Review and Approval"@en ;
    abi:hasStep word:InitialDraft,
                word:PeerReview,
                word:LegalReview,
                word:FinalApproval ;
    abi:involvesPerson abi:Author,
                       abi:PeerReviewer,
                       abi:LegalReviewer,
                       abi:Approver .

Version Control​

word:VersionControlWorkflow a abi:Workflow ;
    rdfs:label "Document Version Management"@en ;
    abi:managesVersions word:ContractV1,
                        word:ContractV2,
                        word:ContractFinal ;
    abi:trackChanges word:TextRevision ;
    abi:maintainsHistory word:ChangeLog .

Integration Points​

Data Sources​

  • Excel Integration - Embedded spreadsheets and charts
  • Database Mail Merge - Personalized document generation
  • SharePoint Integration - Collaborative document storage
  • CRM Integration - Customer data integration

Export Formats​

  • PDF Export - Static document preservation
  • HTML Export - Web-compatible format
  • Plain Text - Content extraction without formatting
  • XML/DOCX - Structured document format

Security and Compliance​

Document Protection​

  • Password Protection - Document access control
  • Digital Signatures - Document authenticity verification
  • Information Rights Management - Usage restrictions
  • Watermarking - Document identification and protection

Audit and Compliance​

  • Change Tracking - Complete revision history
  • Access Logging - Document access monitoring
  • Retention Policies - Automated document lifecycle management
  • Compliance Templates - Industry-specific document standards

See Also​